The Britannia Dance Championships
Privacy Policy & Media Opt Out
Your Privacy Matters
At the Britannia Dance Championships, we are committed to protecting your privacy and personal data.
This policy explains how we collect, store, and use your information, and the choices you have regarding its use.
We do not sell, trade, or rent your personal information to anyone.
Any data collected is used solely for the smooth and safe operation of the event, in accordance with UK GDPR and data protection laws.
This policy applies to all competitors, teachers, spectators, and website users.
Who We Are
Organisers: James & Kelly Prouton
Company: Dizzyfeet Dancing Ltd
Email: info@britopen.dance
Website: www.britopen.dance
What Information We Collect
We may collect personal information such as:
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Name
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Email address and phone number
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Age category and competition level
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Dance school, teacher, or partner details
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Dietary requirements (for gala dinners or hotel catering)
This information is collected via:
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Online entry forms (through Flymark)
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Direct communications (email, phone, or on-site registration)
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Online booking systems for tickets or packages
How Your Data Is Used
Your data is used to:
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Register competitors and process entries
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Allocate competition numbers and heat times
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Issue results, awards, and certificates
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Communicate essential updates before and during the event
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Arrange seating, dietary, and accessibility requirements
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Ensure smooth coordination with trusted event partners
We retain only the data necessary for the duration of the competition period and archive essential records for internal use only.
Sharing Your Data
We only share limited, relevant personal data with:
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Flymark – to process entries and payments
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Hilton Hotel (Utilita Bowl) – to confirm seating or dietary needs (name only, no contact details or sensitive data)
We will never share or disclose your contact details, financial information, or private data with any other third party.
Cookies and Website Analytics
Our website uses minimal cookies to improve user experience and track anonymous analytics (e.g. page visits, browsing time).
You can disable cookies in your browser at any time.
Safeguarding & Photography
Our Commitment to Safeguarding
The safety and wellbeing of all attendees — especially children and vulnerable adults — is our top priority.
To strengthen this commitment, we have introduced a Media Opt-Out Option for the 2026 Britannia Dance Championships, giving dancers and parents full control over how their image is used in official media.
All staff, photographers, and videographers are briefed on our safeguarding policy and identifiable data protocols.
Photography, Filming & Media Opt-Out
The Britannia Dance Championships will be professionally filmed and photographed by our accredited media team.
This content may be used for:
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Social media and official event highlights
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Promotional materials and future advertising
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Event archives and news coverage
All media is the property of Dizzyfeet Dancing Ltd.
Spectators are welcome to film or photograph their own children or students for personal use, but we ask that no unauthorised filming of other dancers takes place without consent.
Opting Out of Official Media
We understand that some individuals may prefer not to appear in official photos or videos.
You can submit a Media Opt-Out Form on our website before the event.
This form helps us:
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Identify opt-out competitors by name and competition number
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Inform our media crew in advance
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Reduce inclusion in close-up or promotional footage
While every reasonable effort will be made to respect opt-out requests, full exclusion from wide-angle or crowd footage cannot be guaranteed.
If appearance details (e.g. outfit or hairstyle) change on the day, the form can be updated in person at the registration desk.
Opt-out requests should ideally be submitted no later than one week before the event.
Your Rights
Under UK GDPR, you have the right to:
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Access the personal data we hold about you
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Request corrections or deletion of inaccurate data
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Withdraw consent for communication at any time
To exercise your rights, please contact:
info@britopen.dance