The Britannia Dance Championships
Privacy Policy & Media Opt Out
Your Privacy Matters
At the Britannia Dance Championships, we are committed to protecting your privacy and personal data. This policy outlines how we collect, store, and use your information, and the choices you have about your data.
We do not sell, trade, or rent your personal information to others. Any data collected is used solely for the smooth running of the event, in accordance with applicable data protection laws.
This policy applies to all participants, spectators, and website users.
Who We Are
Organisers: James & Kelly Prouton
Company: Dizzyfeet Dancing Ltd
Email: info@britopen.dance
Website: www.britopen.dance
What Information We Collect
We may collect personal data including:
-
Name
-
Email address
-
Phone number
-
Age category (for competition purposes)
-
Dance school or partner details
-
Dietary requirements (for gala dinners or hotel-related needs)
This data is collected via:
-
Online entry forms (via Flymark)
-
Direct communications (email or phone)
-
Online booking systems for tickets or packages
How Your Data Is Used
We use your information to:
-
Register you for competition events
-
Process ticket and package purchases
-
Allocate competition numbers and heat times
-
Ensure accurate results and awards
-
Communicate important updates
-
Address accessibility or dietary requirements
We retain only the data necessary for the duration of the competition period and archive entry records for internal reference only.
Sharing Your Data
We only share necessary personal information with the following trusted partners:
-
Flymark – for processing entries and payments
-
Hilton Hotel (Utilita Bowl) – for dinner seating arrangements and allergy/dietary information (name only, no contact or medical info)
We never share contact details or private information with any other organisation or individual.
Cookies and Website Analytics
We may use basic cookies to enhance user experience and track anonymous website traffic (e.g., pages visited, time on site). You can disable cookies in your browser settings at any time.
How Your Data Is Used
We use your information to:
-
Register you for competition events
-
Process ticket and package purchases
-
Allocate competition numbers and heat times
-
Ensure accurate results and awards
-
Communicate important updates
-
Address accessibility or dietary requirements
We retain only the data necessary for the duration of the competition period and archive entry records for internal reference only.
Sharing Your Data
We only share necessary personal information with the following trusted partners:
-
Flymark – for processing entries and payments
-
Hilton Hotel (Utilita Bowl) – for dinner seating arrangements and allergy/dietary information (name only, no contact or medical info)
We never share contact details or private information with any other organisation or individual.
Cookies and Website Analytics
We may use basic cookies to enhance user experience and track anonymous website traffic (e.g., pages visited, time on site). You can disable cookies in your browser settings at any time.
Safeguarding & Photography
Our Commitment to Safeguarding
The safety and well-being of all participants — especially children and vulnerable individuals — is of the highest priority at the Britannia Dance Championships.
To reflect this, we have introduced a Media Opt-Out option for the 2026 event to give parents, guardians, and adult competitors control over how their image is used.
We encourage respectful behaviour from all attendees, especially regarding filming and photography.
Photography, Filming & Media Opt-Out
The Britannia Dance Championships will be professionally filmed and photographed by our official media team. This content may be used for:
-
Social media
-
Promotional materials
-
Archive videos
-
Future event marketing
All media content is the property of Dizzyfeet Dancing Ltd.
Spectators may photograph or film their own children or students, but we ask that no unauthorised filming or photography of other dancers takes place without consent.
Don’t Want to Appear in Official Media?
We understand that not everyone wishes to be included in photos or video. You can now submit a Media Opt-Out Request by completing the form below.
This form is designed to help us:
-
Identify dancers clearly
-
Alert our photography and videography teams
-
Limit exposure in close-up, promotional, or solo content
While we will take every reasonable step to honour opt-out requests, we cannot guarantee full exclusion from wide-angle or group shots.
If appearance details change on the day (e.g. outfit or hairstyle), the form can be updated in person at the registration desk.